تفاصيل الإعلان
التقديم مغلق |
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Executive Secretary |
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مجال العمل: | السكرتارية والمساندة الإدارية | ||
مكان الوظيفة: | الرياض - منطقة الرياض | ||
تاريخ الإضافة: | 27/12/2014 | ||
المهام والوصف الوظيفي: | |||
- Preparing weekly & monthly report - Handling appointments and arranging meetings - Preparation of department organization chart and job descriptions. - In charge of monitoring stationery supply - Preparing meeting schedule and update on time - Preparing minutes of meetings - Attending Business calls - Assist other staff in department in their work as needed - Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions - Actively involved in the Quality activities of the department. - Communication with the concerned contractors as needed - Summary of attendees for trainees - Consolidating weekly report - Keep safe classrooms/offices keys and master key - Replying e-mail regarding the invoices for payment, PO issuance and remind all nominees for the schedule of training. - Handle the distribution of incoming and outgoing mails, fax documents, parcel and shipments of the section. - Scanning of required documents (invoices, fax) by training specialist - Photocopying of needed documents by the department Manager. - Prepares certificate for the trainee. - Assisting other staff in department in their work as needed. - Registering incoming and outgoing documents for controlling their tractability and filing. - Responsible for receiving and logging of various documents from vendors. - Maintain all aspects of the technical records and library. Frequent assistance extended to engineers, designers /draftsmen and plants personnel for information retrieval - Controls document storing to, and retrieval from, the retention center according to departmental guidelines. - Receive & log all documents before being forwarded to assignee. - Receiving documents, drawings from affiliate/contractors, subcontractors and controlling the flow of received documents to all the departments - Overall control of all the incoming/outgoing documents. - Assisting other staff in department in their work as needed. - Attend and forward business calls - Typing letters, memos & reports , answer the phone, take messages - Periodic check of cartridges/papers in fax machines, copier & printer. - Update & maintain organization chart accurately - Schedule meetings, reserve the conference room dinner & hotel. - Keeping record of attendance, overtime & compiling leave schedule & timesheet files. - Maintain the inventory of equipment. - Preparing presentations for weekly meetings. - Collecting daily mails and distributing among the employees. - Assisting other staff in department in their work as needed. - Compiles statistical information and prepares reports as requested - Preparing and maintaining Traffic safety employee's personal files - Maintains complete and accurate filing system for forms, records and general correspondence. - Maintaining Employee's leave application, vacation, timesheet, salary etc |
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الشروط والمهارات: | |||
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اللغات المطلوبة للوظيفة: | |||
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نوع الوظيفة: | |||
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نطاق الراتب: | |||
غير محدد | |||
بدلات ومزايا أخرى: | |||
- 5 days workdays - Class A Medical Insurance - Excellent Benefits |
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المتطلبات الأساسية
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الجنس: | |||
رجال | |||
هذه الوظيفة متاحة لـ: | |||
متاحة للجميع | |||
الحد الأدنى لمستوى التعليم: | |||
دبلوم سنتين فأكثر | |||
الحد الأدنى لمستوى الخبرة: | |||
مستوى متوسط (خبرة من 4 إلى 10 سنوات) | |||
نموذج التقديم
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هذه الوظيفة تم شغلها ولم تعد شاغرة |